How Much Does it Cost to Rent a Copier?
Whether you need a copier because one is being repaired or you only need it for a limited amount of time, it may be wise to rent a copier rather than purchase one outright. The cost of renting a copier will depend on the length of the rental, the brand, the size, and the company offering the rental.
How much is it?
- On average, plan on spending around $100 to as much as $400 per month to rent an average copier. The factors that affect the pricing includes the number of copies needed per month, types of copies, the speed, additional features and paper sizes.
- For instance, a lower volume copier that can copy less than 30 pages per minute can cost less than $125, while a higher volume copier that copies more than 50 pages per minute can cost more than $250 per month.
- According to CopiersLeasing.com, the average copy lease will run $100 to $250 per month.
- The University of Colorado, for example, has rental fees posted on its website. Their rental rates range from $72 to as much as $387 a month when a 36-month lease is signed.
What is going to be included?
- Most copier rentals can be anywhere from as a few days to as long as a few years. Renting by the month is going to be more expensive than signing a long-term lease. The most common leases range from 24 to 36 months.
- When you pay for copier rental, the distributor should include delivery and set up of the machine. A technician should come to your office to hook up the copier, and then he should be able to show you how to use all of the features. He should also leave you with a user’s manual in case you have questions.
- If the copier malfunctions, the rental company should come out to fix it or replace it.
- Common types of copiers that can be rented include the inkjet, laser and digital. An inkjet copier cost about $0.15 per page to copy. These copiers are designed for low capacities and have slower speeds. A laser copier can cost as little as $0.05 per page and is designed for faster speeds. Lastly, a digital copier includes an internal scanner that can send the documents through email and to computers locally. A digital copier can remember copies from the past, allowing it to make additional copies in the future.
- Most copiers will copy anywhere from 22 to as much as 75 pages per minute. Generally, the more speed you want, the more you are going to have to pay monthly.
- Premium copies can include add-ons, such as scanning and network abilities, fax machine, scanning and emailing capabilities. Some copiers can also work as printers.
- Many name-brand companies, such as Canon, Ricoh and Xerox, will work directly with businesses.
What are the extra costs?
- Maintenance and repairs may have to be billed separately from the rental with some companies.
- Plan on budgeting around $0.04 to $0.15 per copy made. Color copies will generally be higher than black and white by more the double.
- Toners and ink will be required after so many copies.
- Some companies may tack on administration fees, delivery fees, setup, calibrations and surcharges.
- If the copier has to be shipped when the lease is up, this can cost upwards of $1,500.
- You will need to think about all of the paper that the copier will use throughout the rental.
Tips to know:
- Always read a long-term lease before signing. Many business owners find that it can be hard to get out of one, like any other lease that you sign in life. Be sure to know how you can cancel when the contract is up and what is required of you when owning the machine.
How can I save money?
- If you are going to make less than 400 to 500 copies a month, consider purchasing a smaller all-in-one copier. These copiers can cost less than $200 and can work just as well.
- Consider a used copier purchase, especially with dealers. Dealers will often throw in a warranty as an incentive. With any used purchase, do your due diligence before making the purchase.
- This is a highly competitive market. Do not be afraid to negotiate when you come across a dealer.