How Much Does a Wedding Tent Rental Cost?
If you are thinking about getting married outdoors, then there is probably a good chance that you are going to need a temporary roof of your head — this is where a wedding tent comes in. A wedding tent is going to be able to protect you and your guests from nature’s elements such as rain, wind, and even the heat.
How much is it?
- In most cases, the cost of a wedding tent is going to depend on the size of the tent, the type, the features and company you’re renting from. The wedding tent alone, with no premium additions, can cost anywhere from $150 to as much as $3,500. Refer to the chart below to get an idea of what sizes are going to probably cost.
- According to Estateweddingsandevents.com, they claim that it will probably cost around $12,000 with all the bells and whistles involved for a 40 x 60 wedding tent.
- A user on the forum WeddingBee.com stated that she received a quote for $2,600 for a 40 x 80 tent by itself.
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What is going to be included?
- There are two types of wedding tents that can be rented: a pole or frame. A pole tent will work great on a grassy area because it is secured by stakes with a central pole from the ground to the top of the tent. A frame tent can be installed virtually anywhere. Unlike a pole tent, a frame tent will have no poles in the center that can obstruct the view of the guests.
- Depending on the size of the wedding tent, it could take upwards of six to eight hours to assemble.
- When you rent a wedding tent, the company will deliver the tent to the site, set it up for you, and then come back after the even to tear it down and take it away. Most companies will not allow you to put up the tent yourself because they do not want anything to happen to their property.
What are the extra costs?
- Liners and draping, which cover the structure of the tent, can be an additional cost. This option can hide all of the poles and hardware that hold the tent together.
- Side walls will protect the guests from rain and the sun. Those who plan on being in a warmer climate often consider this option. Depending on the size, plan on spending at least $1 per foot of side walls.
- Flooring is a great way to protect the guests from getting their feet wet and soggy from the grass. The cost of the flooring will depend on the size of the tent and type.
- Lighting is a popular option that adds flair to the tent. A basic package often starts around $500. This will not be an option for those who are having their wedding in the evening.
- Generators, which help power the DJ booth, lights, and other electronics, can cost upwards of $700 to $1,200. These electronics themselves can be an extra cost as well, as can a sound system.
- The cost of tables and chairs will depend on the size of the table and number of chairs needed. Plan on spending $1 to $2 per chair and upwards of $12 per table.
- Delivery and pickup fees may be extra.
- If you cancel too late, a premium may be charged.
- If the company goes over the hours quoted, additional man hours may be charged to the account.
Tips to know:
- Wedding tents can be reserved relatively fast. The minute you know you want to have an outdoor wedding, try to reserve it as soon as possible. The longer you wait, the more you are going to have to spend.
- Check your local zoning laws before installing a tent in your backyard.
- If you are having the tent installed on public property, inquire about insurance.
- Assume that you will need five square feet for every guest. This will help you determine what size tent you will need for your event.
- Wedding tents can be used for any outdoor event and are not limited to being used for weddings.
How can I save money?
- Try your best to get at least three to five quotes from local tent rental companies. While some may have its prices on the website, others may require that you call them for a quote. 99 percent of the time, they will be able to give you a quote with the data you provide.
- If you are in need of side walls, consider only covering the side that will be a problem. For example, if you are trying to block out the sun, only cover that side and leave the rest open.
- Instead of renting tables and chairs from a company, ask friends and family members if they know of anyone who has tables you can borrow. If you are a member of a church, chances are good that they will let you use these items for a small fee, or maybe even free of charge. Then you can simply cover the tables with a tablecloth to make them look nice.
- If you are on a strict budget for your wedding, having an outdoor wedding under a tent is just not a viable option.
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